5 Important Functions That Small Business Accounting Software Provide

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Small business accounting software offers a plethora of benefits over conventional accounting systems. They automate and streamline business functions in a manner that is not possible with manual accounting methods. Since data is input automatically and calculations do not require human involvement, accounting processes are significantly time-saving and effortless. In today’s business atmosphere, accounting software is an indispensable tool for every small business looking to stay on top of their profits and losses, tax responsibilities, and overall business growth.

Small business accounting software help bookkeepers generate reports which can be analyzed to evaluate a business’ performance and make relevant forecasts. A small business accounting software is especially crucial for a company with a limited number of employees and small-scale operations. Since they work within limited budgets and resources, it makes sense to not spend more time and money than necessary in generating invoices and creating financial reports for clients. Therefore, for small businesses, accounting software’s scope and usability are extensive.

5 Important Functions That Small Business Accounting Software Provide

1.    Automation

Accounting firms that, in this digital day and age, continue using manual ledgers are at a disadvantage when it comes to cost and time effectiveness. Further, if professionals do not carry the necessary expertise, it is nearly impossible to handle bookkeeping and accounting responsibilities.

In such scenarios, organizations must try to free up time and resources for companies. To do this, good accounting software is very important. They also do not require prior expertise; choose a well-suited small business accounting software for your business, and you can perform a wide range of tasks with a few clicks. For example, when you generate an invoice, it also creates a picklist for the person who is responsible for shipping the products. It also allows users to perform automatic calculations that are necessary for logistics.

2.    Security

It’s important to ensure water-tight security for one’s financial data. Your business is no different. With the right accounting software at your disposal, it’s possible to set up your users with personal passwords so they can access their respective departments and function.

For instance, different individuals who maintain invoices or perhaps manage salaries do not need to have access across the software. It’s better to provide access to components that are necessary for their roles.

In this manner, with the help of small business accounting software, you improve the security of financial data in your system from unauthorized personnel.

3.    Streamlined Audits

Internal audit trails are very important for bookkeepers. The best accounting software needs to have this feature. This means, one user has access to transactions that may have been created by various team members. Not only this, but it also allows the users to retrace a user or system-generated transaction to its source. This is especially useful while filing taxes. The best accounting software provides this feature and allows users to turn it on or off as per their needs.

4.    Interactive Reporting

Reporting is an integral part of small business accounting software since it is used to evaluate business growth. The feature can be tailored in accounting software according to what a particular business needs, wherein bookkeepers can access summarized data as per their requirements.

Reports help generate useful insights which play an important role in effective decision-making. Accounting reports give bookkeepers insights into how much tax and funds you owe the government or other businesses respectively.

5.    Analysis

Small business accounting software has a pivotal role to play in business analytics. Using insights gleaned from small business accounting software, accountants can assess the profitability of various projects, forecast business growth, and create foolproof annual budgets. They also give insight into the cost-effectiveness of a business plan so companies can make adjustments as needed.


When it comes to accounting, every business is different and has different requirements. To be able to choose the right accounting software for your small business, you should prioritize its accounting features and choose one that provides maximum value within your budget.

Some of the basic functions to keep in mind are the ability to generate invoices, inventory management, progress tracking, payroll management, monitoring business finances, and customer relationships, among other important functions of small business accounting software.